Important Dates
Exhibitor Move-In: 13 Sept (9:00 AM – 6:00 PM), 14 Sept (7:00 AM – 6:00 PM)- Exhibition Hours: 13–14 Sept, 9:00 AM – 6:00 PM
- Dismantling: 14 Sept, 6:45 PM – 8:00 PM
Booth Information
Platinum Booth
Size: 5 x 2 meters.- Dimension: 5x2 mtrs stall 16W x 8H ft Centre panel for print, 6.2ft W x 8ft H
- What's Included:
- 1 table, 2 chairs, 2 spotlights
- 1 TV (50 inches)
- 1 power outlet
- Name displayed on top/center of the booth
- White backdrop
Gold Booth
- Size: 3 x 2 meters.
- Dimension: 3x2 mtrs stall 10W x 8 ft H, side 6.2W x 8ft H
- What's Included:
- 1 table, 2 chairs, 2 spotlights
- 1 TV (50 inches)
- 1 power outlet
- Name displayed on top/center of the booth
- White backdrop
Silver Booth
- Size: 2 x 2 meters.
- Dimension: 2x2 mtrs stall 6.2 ft W x 8ft H all side
- What's Included:
- 1 table, 2 chairs, 2 spotlights
- 1 TV (50 inches)
- 1 power outlet
- Name displayed on top/center of the booth
- White backdrop
Custom Booths and Backdrops: If you plan to have a custom booth or need any backdrop printing, please coordinate with the booth vendor in advance
Important: If your kiosk includes interactive activities, maintain 3 feet of clearance from the aisle(s) to allow attendees to congregate. Place all signage and displays within your booth space without obstructing neighboring booths or traffic flow.
Services & Facilities
- Photography/Videography: An official photographer/videographer will be available during the conference.
- Voluntary Security: Arrangements are made for general security by volunteers. Ensure that at least one team member is present at your booth at all times.
- Fire Precautions: Fire engines with firefighting equipment will be on standby. Smoking is not permitted inside the venue.
- Internet Browsing: Wi-Fi will be available at the venue, but be mindful about the usage as it's common network and will be used by others as well.
- Medical Facility: An ambulance and first-aid kit will be available on-site.
- Child Care: Child care services will be available for children aged 2 to 12 years.
Note: Additional facilities beyond those listed may attract additional charges.
Registration & Badges
Badges: Badges are required for everyone in the Expo Halls. Your sponsorship package determines the specific number of passes you receive.
Badge Pickup Hours: 13 Sept (7:30–9:00 AM), 14 Sept (8:00–9:00 AM)
Rules & Regulations
- Booth Operations and Demonstrations:
- All activities and promotional materials must be confined within your booth space.
- No activities outside the booth area, including hallways.
- Avoid booth activities during keynote sessions.
- Maintain a professional presence in all demonstrations.
- Ensure noise levels are kept to a minimum to avoid disturbing others.
- Access Control:
- No outsiders without a conference pass are allowed inside the premises.
- Anyone without a valid ticket by the time of the opening address will be required to leave the premises.
- Aisle Space: Do not place items such as extra monitors or tables outside the booth that may obstruct hallways.
- Housekeeping: Maintain your booth in a tidy condition at all times.
- Accessibility: Ensure your exhibits are accessible to all attendees.
- Safety: Standing on chairs, tables, or other rental furniture is not permitted.
- Alcohol: Alcohol is prohibited in booths at all times.
- Security: PyCon India provides perimeter security, but each exhibitor is responsible for their own booth security.
- Photography and Recording: Obtain consent before taking pictures or recording videos of individuals or groups. Respect attendees' privacy and personal space.
Final Note
This guide helps you plan for a successful exhibition at PyCon India 2025.
The organizers reserve the right to change the information available in this guide.
For queries, contact us at sponsorship@in.pycon.org