Important Dates
Exhibitor Move-In: 13–14 Sept, 7:30 AM – 9:00 AM- Exhibitor Swag & Deliveries: 13–14 Sept, 7:30 AM – 9:00 AM
- Exhibition Hours: 13–14 Sept, 10:00 AM – 5:00 PM
- Dismantling: 14 Sept, 5:30 PM – 7:00 PM
Booth Information
Platinum Booth
Size: 5 x 2 meters- Dimensions:
- Floor area: 5m x 2m
- Centre panel for print (WxH): 16ft x 8ft
- Side panel (WxH): 6.2ft x 8ft
- What's Included:
- 1 table, 2 chairs, 2 spotlights
- 1 Android TV (55 inches)
- 1 power outlet
- Name displayed on top/center of the booth
- White backdrop
Gold Booth
- Size: 3 x 2 meters.
- Dimensions:
- Floor area: 3m x 2m
- Centre panel for print (WxH): 10ft x 8ft
- Side panel (WxH): 6.2ft x 8ft
- What's Included:
- 1 table, 2 chairs, 2 spotlights
- 1 Android TV (55 inches)
- 1 power outlet
- Name displayed on top/center of the booth
- White backdrop
Silver Booth
- Size: 2 x 2 meters.
- Dimensions:
- Floor area: 2m x 2m
- Centre panel for print (WxH): 6.2ft x 8ft
- Side panel (WxH): 6.2ft x 8ft
- What's Included:
- 1 table, 2 chairs, 2 spotlights
- 1 Android TV (55 inches)
- 1 power outlet
- Name displayed on top/center of the booth
- White backdrop
Custom Booths and Backdrops: If you plan to have a custom booth or need any backdrop printing, please coordinate with the booth vendor in advance. The cost of backdrop customization is to be borne by exhibitors; a blank backdrop is provided in the package above. Contact your sponsorship coordinator as soon as possible for the booth vendor details.
Important: If your kiosk includes interactive activities, maintain 3 feet of clearance from the aisle(s) to allow attendees to congregate. Place all signage and displays within your booth space without obstructing neighboring booths or traffic flow.
Services & Facilities
- Photography/Videography: An official photographer/videographer will be available during the conference.
- Voluntary Security: Arrangements are made for general security by volunteers. Ensure that at least one team member is present at your booth at all times.
- Fire Precautions: Fire engines with firefighting equipment will be on standby. Smoking is not permitted inside the venue.
- Internet Browsing: Wi-Fi will be available at the venue, but be mindful about the usage as it's common network and will be used by others as well.
- Medical Facility: An ambulance and first-aid kit will be available on-site.
- Child Care: Child care services will be available for children aged 2 to 12 years.
Note: Additional facilities beyond those listed may attract additional charges.
Registration & Badges
Badges: Badges are required for everyone in the Expo Halls. Your sponsorship package determines the specific number of passes you receive.
Badge Pickup Hours: 13–14 Sept, 7:30 AM – 9:00 AM
Rules & Regulations
- Booth Operations and Demonstrations:
- All activities and promotional materials must be confined within your booth space.
- No activities outside the booth area, including hallways.
- Avoid booth activities during keynote sessions.
- Maintain a professional presence in all demonstrations.
- Ensure noise levels are kept to a minimum to avoid disturbing others.
- Access Control:
- Exhibitors may bring swag or promotional materials only between 7:30 AM and 9:00 AM. This is to ensure smooth attendee movement after 9:00 AM. Any exceptions require prior approval from the organizers.
- No outsiders without a conference pass are allowed inside the premises.
- Anyone without a valid ticket by the time of the opening address will be required to leave the premises.
- Aisle Space: Do not place items such as extra monitors or tables outside the booth that may obstruct hallways.
- Housekeeping: Maintain your booth in a tidy condition at all times.
- Accessibility: Ensure your exhibits are accessible to all attendees.
- Safety: Standing on chairs, tables, or other rental furniture is not permitted.
- Alcohol: Alcohol is prohibited in booths at all times.
- Security: PyCon India provides perimeter security, but each exhibitor is responsible for their own booth security.
- Photography and Recording: Obtain consent before taking pictures or recording videos of individuals or groups. Respect attendees' privacy and personal space.
FAQ
Where should swag deliveries be sent?
All swag deliveries should be sent to:
NIMHANS Convention Center
Hosur Main Road, Lakkasandra, Hombegowda Nagar
Bengaluru, Karnataka 560029, India
When should deliveries be scheduled?
Deliveries should be scheduled for the morning of 13th September.
The venue will be accessible from 7:30 AM onwards for sponsor deliveries.
Booth check-in is also available from that time.
Who will be the PoC for receiving the goodies delivered by sponsors?
Someone from the Sponsors team must be present at the venue to receive the goodies.
The venue will be accessible from 7:30 AM onwards for sponsor deliveries.
Who will be the PoC from PyCon Team?
You can easily reach out to the PyCon team volunteers at the venue near the registration desk for any query.
Where can I find the details regarding my Sponsored talk?
Please visit the schedule page to find the talk details.
How can we get additional ticket?
Ticket sales are closed.
Can Sponsor's conduct any fun activities?
Any fun activities which are aligned with the PyCon CoC guidelines can be organised except during the Keynote sessions.
Final Note
This guide helps you plan for a successful exhibition at PyCon India 2025.
The organizers reserve the right to change the information available in this guide.
For queries, contact us at sponsorship@in.pycon.org