Scholarship

PyCon India 2024 Scholarships is a need-based scholarship for Speakers, Students, or Attendees to attend PyCon India.

Scholarships will be provided after reviewing the needs of the attendees and the impact generated. A panel of reviewers will assess each request and approve the grants. Applicant information will be kept confidential.

Scholarship recipients will receive Travel and Accommodation support for attending the conference. The travel grant will be based on two-way 3AC train journey fare and hotel accommodation amount equivalent to 3 nights. The maximum amount admissible is INR 10,000. The mode of payment for the grants will be communicated to respective recipients on selection and will be approved on providing actual invoices. We recommend that attendees book their Travel and Accommodation anyway instead of waiting for the selection notification.

Please fill this form with all relevant details.

Deadline ¶

The deadline to apply for the scholarship is 10th Sept, 23:59 IST.

Notification ¶

Selected applicants will be informed by 13th Sept.

Reimbursement Policy ¶

• Attendance is required to receive reimbursement. If our ticketing platform does not show you as 'checked-in', you will need to provide proof of attendance.
• Reimbursement will be up to the amount specified in your acceptance email.
• Policy violations include (but are not limited to):
  • Submitting receipts for reimbursement if you did not attend.
  • Applying with multiple or alias emails.
  • Submitting falsified or fake receipts violates the code of conduct and may result in a ban from future events.
  • Any other abuse of the system.

Eligible Receipts for Reimbursement ¶

Receipts:

• A scan or photo of the actual receipt/invoice/bill is required.
• Receipts must clearly show the date and amount (and name, if possible).
• Book refundable travel. Receipts will not be reimbursed if you are unable to attend the event and have booked non-refundable travel.

Accommodation charges:

• A maximum of 2 nights is covered.
• We will reimburse accommodations within the event dates and one day before or after, i.e., from the 21st to the 23rd or 20th to 22nd.
• We will not reimburse any services other than the stay, like hotel WiFi, in-room services, beverages etc.

Ground transportation charges:

• Bus, metro, taxi, and ride shares to/from the airport, train, or bus station (a total of 4 trips) are eligible for reimbursement.
• Reasonable commute from accommodation to/from the event will be reimbursable.

Miscellaneous expenses:

• Any expenses outside the categories mentioned above, such as add-ons, seat upgrades, meals, etc., will not be reimbursed.

Process for Reimbursement ¶

• You will receive an email with instructions for submitting your expense report after the event.
• The expense report and receipts must be submitted within the timeline provided in the post-event email. If not received within this timeline, reimbursement cannot be processed. You will receive the amount post-approval of your report.
• The maximum amount that can be reimbursed is the one mentioned in your scholarship approval email.

Some parts of this page are based on LF Travel Fund Policies.