PyCon India 2024 Exhibitor's Guide

Dates and Venue: ¶

• Conference: 21st September (Saturday) & 22nd September (Sunday) 2024
• Official Website: https://in.pycon.org/2024
• Venue: NIMHANS Convention Centre, Bengaluru

Note: Exhibition is on conference day only.

Table of Contents ¶

1. Event Information
2. About Booth
3. Services and Facilities
4. Registration & Badge Information
5. Rules & Regulations
6. Schedule

1. Event Information ¶

• Venue: NIMHANS Convention Centre, Bengaluru
• Important Dates for Exhibitors:
  • Exhibitor Move-In:
    • Friday, 20th September 2024: 09:00 AM to 06:00 PM
    • Saturday, 21st September 2024: 7:00 AM to 06:00 PM
  • Exhibition Timings:
    • Saturday, 21st September: 09:00 AM to 06:00 PM
    • Sunday, 22nd September: 09:00 AM to 06:00 PM
  • Dismantling:
    • Dismantling will start at 06:45 PM on Sunday, 22nd September and must be completed by 08:00 PM.

Note: The organizers reserve the right to change the information available in this guide. Please visit https://in.pycon.org for updates.

2. About Booth ¶

Platinum Booth:

• Size: 5 x 2 meters
• Dimension: 5x2 mtrs 16W x 8H ft Centre panel for print, 6.2ft W x 8ft H
• What's Included:
  • 1 table, 2 chairs, 2 spotlights
  • 1 TV (50 inches)
  • 1 power outlet
  • Name displayed on top/center of the booth
  • White backdrop

Gold Booth:

• Size: 3 x 2 meters
• Dimension: 3x2 mtrs stall 10W x 8 ft H, side 6.2W x 8ft H
• What's Included:
  • 1 table, 2 chairs, 2 spotlights
  • 1 TV (50 inches)
  • 1 power outlet
  • Name displayed on top/center of the booth
  • White backdrop

Silver Booth:

• Size: 2 x 2 meters (6.2 ft W x 8 ft H)
• Dimentions: 2x2mtrs stall 6.2 ft W x 8ft H all side
• What's Included:
  • 1 table, 2 chairs, 2 spotlights
  • 1 TV (50 inches)
  • 1 power outlet
  • Name displayed on top/center of the booth
  • White backdrop

Custom Booths and Backdrops: If you plan to have a custom booth or need any backdrop printing, please coordinate with the booth vendor in advance. All custom setup and printing should be completed before 19th September 2024. Important: If your kiosk includes interactive activities, maintain 3 feet of clearance from the aisle(s) to allow attendee congregation. Place all signage and displays within your booth space without obstructing neighboring booths or traffic flow.

3. Services and Facilities ¶

Facilities Available On-site:

1. Photography/Videography: An official photographer/videographer will be available during the conference.
2. Voluntary Security: Arrangements are made for general security by volunteers. Ensure that at least one team member is present at your booth at all times.
3. Fire Precautions: Fire engines with firefighting equipment will be on standby. Smoking is not permitted inside the venue.
4. Internet Browsing: Wi-Fi will be available at the venue, but be mindful about the usage as it's common network and will be used by others as well.
5. Medical Facility: An ambulance and first-aid kit will be available on-site.
6. Child Care: Child care services will be available for children aged 2 to 12 years.

Note: Additional facilities beyond those listed may attract additional charges.

4. Registration & Badge Information ¶

• Badges: Everyone attending PyCon India or working in the Expo Halls must wear the official badge at all times. Your sponsorship package determines the specific number of passes you receive.
• Badge Pickup Hours:
  • Saturday, 21st September: 07:30 hrs to 9:00 hrs
  • Sunday, 22nd September: 08:00 hrs to 9:00 hrs

Hours are subject to change.

5. Rules & Regulations ¶

• Booth Operations and Demonstrations:

  • All activities and promotional materials must be confined within your booth space.
  • No activities outside the booth area, including hallways.
  • Avoid booth activities during keynote sessions.
  • Maintain a professional presence in all demonstrations.
  • Ensure noise levels are kept to a minimum to avoid disturbing others.

• Access Control:

  • No outsiders without a conference pass are allowed inside the premises.
  • Anyone without a valid ticket by the time of the opening address will be required to leave the premises.**

• Aisle Space: Do not place items such as extra monitors or tables outside the booth that may obstruct hallways.

• Housekeeping: Maintain your booth in a tidy condition at all times.

• Accessibility: Ensure your exhibits are accessible to all attendees.

• Safety: Standing on chairs, tables, or other rental furniture is not permitted.

• Alcohol: Alcohol is prohibited in booths at all times.

• Security: PyCon India provides perimeter security, but each exhibitor is responsible for their own booth security.

• Photography and Recording:: Obtain consent before taking pictures or recording videos of individuals or groups. Respect attendees' privacy and personal space.

Final Note ¶

This guide is designed to help you plan for a successful exhibition at PyCon India 2024. For the latest version or any queries, please contact us at sponsorship AT in DOT pycon DOT org.